Food Vendor Rules & Regulations
Move-in and Location
Move-in is Friday July 25th 2025 between 9 am and 5 pm and Saturday July 26th 2025 from 9 am to 11 am. Without exception, you must confirm your site location with Festival Management prior to setting up. We do not take site reservations or guarantee placement. Your location is allocated at the sole discretion of Festival Management according to a range of factors, including but not limited to space made ‘off limits’ by the City of London, and to our Site Plan for the Festival.. You will be assigned a location according to our plan; if you occupy a space not allocated to you, you will be required to move immediately, at your expense.
No product/service exclusivity
Festival Management retains the sole right to determine the number and kind of vendors to which it rents space.
Footprint
We need to know the exact dimensions of your vehicle or tent, plus the outside dimensions (footprint) of the space you require to operate effectively and safely. You may not exceed those dimensions. If we have space available, we may be able to accommodate you but doing so may entail additional charges. If your vehicle/equipment has a larger or significantly smaller footprint than indicated on your application, Festival Management reserves the right to take such action as it deems appropriate, including but not limited to relocation to another suitable spot (if available), levying additional expenses, or immediate termination of occupancy with forfeiture of rental fees and levying of such other expenses as are deemed appropriate.
Regulatory Agencies and Documents
It is your sole responsibility to ensure that all regulatory standards and rules have been met, including the submission of all required documentation and applications to the appropriate regulatory agencies. Furthermore, copies of all documents submitted and licences/approvals received must accompany this application (forward to food@homecounty.ca).
All vehicles and equipment must meet all applicable regulatory standards as required under Federal, Provincial and Municipal Law
Should your vehicle/equipment fail to meet and/or maintain these standards throughout the Festival, Festival Management may, in its sole discretion, terminate your Rental Agreement, retain any and all fees you may have paid and levy such other expenses and costs as are deemed appropriate.
Insurance
You must provide, no later than June 30th, a certificate of insurance (in addition to the document required by the City of London) showing Home County as an additional insured for the entire duration of the Festival, July 25-27, 2025 and indicating that you carry general liability insurance in an amount no less than $2,000,000. Should you fail to provide this document by the required date, you will not be permitted to enter the Park, all fees you have paid will be forfeited and additional expenses and costs may be levied at the sole discretion of Festival Management.
City of London Vendor Number
If you do not have one, you will need to acquire one. You will not be permitted to enter the Park without proof of a current vendor number.
No Credit
All fees, costs, levies and any other required expenses must be paid in full to Home County and to all other regulatory and other agencies by the required dates. There will be no credit terms extended and no exceptions made. Failure to make such payments will result in immediate termination of your Rental Agreement.
There is No Smoking anywhere in the Park!
This is a Provincial law which we are required to uphold. Failure to obey may result in citations and fines levied by inspectors.
Vehicles in the Park
Vehicles are not permitted to move within the park except during the following times:
Move-in Available: Friday July 25th, 2025 between 9 am and 5 pm
Move-in Available: Saturday July 26th, 2025 between 9 am and 11 am.
Move Out: Between 11:30 PM Saturday evening and midnight, and between 8 PM and 4:00 PM on Sunday July 27th, 2025.
Municipal Bylaw Enforcement Officers may issue a citation (ticket) should you attempt to move a vehicle in or out of the Park at any other time. In addition, should you attempt to move a vehicle within the Park at a time other than those stipulated, Festival Management may, at its sole discretion, terminate your Rental Agreement immediately, retain all fees paid and levy such other expenses and costs as are deemed appropriate.
Space in the Park for one additional storage trailer may be acquired from the City of London for an additional fee.
Utilities
Electrical and Water Services are provided by the City of London. We are therefore unable to guarantee either its reliability or its continuation. The Home County Folk League accepts no responsibility or liability for early or unexpected termination of any utility for any reason.
Utilities are limited to existing infrastructure. No additional services are available or will be permitted (this includes generators, pony panels, distro units etc.) Vendors will not overload services; if services are overloaded, damaged or in any way disrupted, the Vendor will be solely responsible for any and all costs associated arising from the repair and restoration of those services, including, but not limited to, loss of business and/or product, whether for themselves, other Vendors and/or the Home County Folk League.
Vendors must supply their own connectors/connections (cables, appropriate plugs, hoses etc.). All connections/connectors must meet all applicable regulatory standards, without exception.
Be advised: Availability of electrical service is limited in type and number. There are 60A, 30A and 15A connections. These are of a standard configuration. Please confirm in advance whether your requirements conform with what is available. Contact us directly at food@homecounty.ca for more information.
Waste Management
Both we and the City of London are committed to environmental sustainability. Consequently, the following regulations apply:
Solid Waste is streamed into categories
Compostable, Recyclable, and Garbage. We provide a central depot with appropriately marked bins and containers for waste disposal. You are solely responsible for disposing of materials in the proper containers.
Grey Water
Waste water from hand and dishwashing, etc., will be disposed of either in the designated containers or in the drains designated to accept Grey Water. Failure to dispose of Grey Water in the designated manner may result in issuance of a citation by City of London Bylaw Enforcement.
Grease/Oil Waste
Grease, fats and oils must be disposed of in accordance with all applicable regulatory standards and according to the rules described in the Special Events Administrative Procedures Manual.
Parking
One parking pass entitling you to park one vehicle in the designated area on Clarence Street will be provided to you when you arrive at the Park. Passes must be displayed on the dash in clear view of City of London Parking Enforcement Officers. Any disputes, including tickets issued, must be addressed to City of London Parking Enforcement. We accept no responsibility for safety, security or any other issue arising from your use of the parking pass.
Overnight
The City of London prohibits anyone, including Vendors, from remaining in the Park between the hours of midnight and 7 am. Vendors may not sleep or camp in the park, and no vehicle, with the exception of those intended for food service only, is permitted in the park during that period.
Security
Vendors are solely responsible for the security of their products and equipment. We do provide limited overnight security; however, we do not accept any liability for loss or damage to your property.
Approved Products and Services
You may sell only those products and services approved in advance by Festival Management. All products must meet all applicable regulatory and health code standards.
Ancillary Equipment
Vendors are responsible for supplying their own tables, chairs, extension cords, water hoses, walls and roofs for their spaces. All equipment, including structures, must meet all applicable regulatory standards and pose no danger to the health and safety of their staff, customers, and Festival staff. All equipment must be CSA approved.
Please be advised that any tent(s) or awning(s) exceeding 600 contiguous square feet requires a Building Permit.
Inspections
Vendors may commence operating only after their facilities have been inspected
and approved on-site by the appropriate regulatory body.
Cleanliness
Vendors are responsible for keeping their booth and its surroundings clean and tidy and in the sanitary condition as prescribed by applicable regulations at all times. Failure to do so may result in a citation from the Middlesex-London Health Unit, immediate cessation of operation and additional sanctions.
In addition, Vendors will ensure that their location is clean, tidy and free of debris upon move-out.
Restrictions on Containers
Only eco-friendly containers and related materials may be used in Victoria Park for serving food or beverages.
Fee Schedule
Early Bird Vendor Fee (prior to June 15, 2025)
$400.00
Standard Vendor Fee (after June 15, 2025)
$500.00
Rates are for one Vendor space only. Additional space(s) may be requested at the Fee applicable at the time of request.
There will be a $50 administration charge for any returned cheques.
Payment
Preferred method of payment is by e-transfer to info@homecounty.ca
If paying by cheque, make payable to Home County Folk League. The address is:
PO Box 28031
London RPO Oakridge, ON
N6H 5E1
Credit Card Payment: Please call 548-888-HOME. Please note: We accept Visa and Mastercard only.